The app has a comprehensive list of features, all designed to improve your workflow, keep the crew updated, and reduce your time entering data. The five icons at the bottom of the screen are strategically placed to get to important information you may need to refer to, often.
🎤 The Dates page has been specifically designed to both collect dates which belong to a tour, while also showing a timeline of shows throughout the year. There are also other filter options, to minimise scrolling and let you get to the information you need, as quickly as possible.
📆 The Calendar is the next page, which not only allows you to view dates throughout the year, but also gives you the option to link to your iPhone or Android’s calendar.
♪ The Songs page is a reference of your band’s entire catalogue, and gives you the critical information about each song, including: tempo, key, tuning and general notes.
👥 The Crew tab is a list of your band and crew and gives you a quick reference of job title, phone and email address. Admin and TM have the ability to export this list as a .pdf or .csv, which comes in handy when for example, a venue asks for a list of the band’s personnel. AAA passes for tours also live here, and can be created and assigned to the app’s users by Admin and TM.
🔔 The notifications tab allows Admin and TM to send push notifications to artists and crew who are part of the organisation. This keeps communication of important updates streamlined and contained within the one platform – no need to go outside of World Tour Pro to get your message across.
⠇The menu at the top right is where you’ll find the app settings such as: light and dark theme, 12hr or 24hr time, currency settings, and organisation and user management for Admin and TM. It’s also where the user manual is contained, and where you’ll see the full features and functionality of the app.
Tour & Date Management
- Organise tour dates into named groups — legs, festivals, regional runs
- Filter dates by type: Shows, Travel Days, Days Off
- Chronological timeline view across all tours and groups
- Jump to today’s date instantly
- Hide past dates to keep focus on what’s ahead
- Sort oldest-to-newest or newest-to-oldest
- Drag-and-drop reorder tour groups
- Restrict date visibility to specific crew members or roles
- Move dates between tour groups
- Export and share full tour schedule as a PDF
- Multi-year tour management with year selector
Show Screen
- Full show detail page for every date
- Day notes for general information and briefings from Admin and TM
- Finance fields: guarantee, ticket sales, merch takings, and venue commission
- Automatic accounting sync from show finance entries
- Multi-currency support per field
- Set list
- Venue contacts
- Day files which can be viewed by Artists and Crew and shared by Admin and TM
- One-tap Day Sheet PDF generation — schedule, transport, set list, and venue contacts in a single formatted document
Venue Info
- Tap Venue Info from any show date to open the full venue details screen
- Capacity — standing capacity, seated capacity, and free-text notes (e.g. “1,000 on floor, 500 balcony”)
- Load In — load-in time, load-in point, load-in contact, and parking notes
- Production — audio/PA notes, FOH mix position, monitor position, lighting notes, stage dimensions, and crowd barrier (yes/no)
- Backstage — dressing room location, green room location, catering notes, and WiFi details
- Venue info is shared across organisations — if another World Tour Pro user has already filled in details for the same venue, the app offers to import that data automatically
- All fields save automatically as you type
Schedule
- Daily schedule with automatic chronological ordering
- Transport entries automatically slot into the timeline alongside schedule items
- Drag-and-drop item reordering
- Add items with start time, end time, activity name, and party
- Auto-save as you type — no manual saving required
- Schedule Templates — save any schedule as a named template and reuse it across dates
- Load a template with Replace or Append options
- Manage, edit, and delete templates from a dedicated templates page
- Clear entire schedule in one tap
- Flight numbers display as tappable links to live flight status
- Ground transport arrivals link directly to Google Maps
Set List
- Song library with full song management
- Set list picker with album filter chips
- Copy set list from any other show date
- Drag-and-drop song reordering
- Break markers between songs
- Print titles for songs with alternate stage names
- Total runtime calculation
- Export as PDF or plain text file for more comprehensive editing
Guest List
- Per-show guest list management
- Add, edit, and remove guests
- Set cutoff date and time
- Track plus-ones and party sizes
- Admin and TM can approve or deny requests
- Share the guest list as a pdf with venue and ticketing managers
Transport
- Flight entries with airline, flight number, departure and arrival details
- Flight timetables search enabled for autocomplete of departure and arrival locations and times
- Add connecting and return flights
- Add flight costs
- Ground transport entries with party, pickup location, and destination
- Quick picks to speed up departure and arrival inputs, eg hotel and venue locations
- Linked to show dates, so entries appear automatically in the day’s schedule timeline
- Google Maps links on ground transport arrival entries
Backline
- Per-show backline item management
- Import regular suppliers from contacts page
- Finance field for tracking backline costs for each date
Hotel
- Hotel details per show date
- Google Places autocomplete for fast input
- Add rooms in bulk from list of users
- Address, check-in/out, and notes
- Add room costs, which sync to accounting section of app
- Address links to Maps
Accounting
- Organisation-wide income and expense tracking
- Auto-populated entries from show finance fields (guarantee, ticket sales, merch, commission)
- Manual entries for transport, hotel, backline, and any other costs
- Categorised expense and income types
- Multi-currency support
- Export your income and expenses as .csv for use with Excel and Numbers
Notifications
- Real-time push notifications to the whole team or individuals
- Inbox with read/unread state
- Mark all as read or clear all in one tap
- Sent notifications log
- Filter by type
- Fully scoped per organisation — no cross-project bleed
Team & Permissions
- Role-based access: Admin, Tour Manager, Crew, Artist
- Admins and Tour Managers can create and edit all content
- Crew and Artists have read-only access appropriate to their role
- Invite team members by link or code
- Manage team membership and roles from the admin panel
Multi-Organisation Support
- A user with an subscribed admin account can run multiple organisations from a single account — bands, agencies, or productions
- Switch between organisations instantly
- All data, notifications, and permissions are fully isolated per organisation
- All data is secured and backed up in Google Firestore’s servers